It is accessed from the Actions menu in the Assets management function.
Note: You cannot split an asset if it meets at least one of the following requirements:
- It is Inactive.
- Its holding type is In template.
- It is classified as for sale.
- It has been subject to an actual asset issue.
- It is in the process of an intra-group transfer.
Refer to documentation Implementation
This window is made up of a header displaying, as a reminder, the identification of the asset as well as the following two tabs:
- the Parameters tab that is used to enter the asset splitting parameters, then to view the assets generated as a result of the split.
- the Linked expenses tab displays the expenses linked to the asset and, in case of a split by expense, it is used to select the expenses to be linked to the generated asset.
Presentation
The header displays the reference and the description of the asset to be split. The information in this field cannot be modified.
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Fields
The following fields are present on this tab :
Business object
| Reference of the financial asset to split. |
| Description of the financial asset to split. |
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Presentation
This tab is used:
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Fields
The following fields are present on this tab :
Block number 1
| This field is used to enter the transaction date. This mandatory date is displayed in the corresponding event(s). |
| This field displays the reason for the current transaction. This information is mandatory. |
| This field displays the company management currency, as a reminder. |
| This field displays the IFRS currency in the IAS depreciation plan for a company. |
Split
| Option button enabling the user to precise if the splitting must be done according to the asset quantity, the amount or the expenses linked to the asset to split. |
| This field can be accessed only when the splitting is based on the distribution of an amount. It enables the user to precise the type of amount selected. |
Block number 3
| This field enables the user to indicate the total number of assets obtained at the end of the explosion (including the original asset).
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| This flag is used to specify whether the quantity must distributed on the created records or copied. |
| This flag can only be accessed when the split is carried out in relation to the amount. |
| This flag is only used if expenses are split by quantity or by amount. |
Asset before
| This is the quantity linked to the financial asset to be split before the actual splitting. This information cannot be modified. |
| It is the amount of the financial asset to split before the splitting operation. |
Asset after
| This is the residual quantity of the split asset once the splitting is complete. This information cannot be modified. |
| It is the amount of the finanial asset to split at the end of the splitting operation. |
| It is the percentage of the initial amount allocated to the original fixed asset, at the end of the split. |
Numbering for split
| This field is used to indicate the numbering method to use on the assets created by the split.
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| This field is used to define the increment number applied to the source asset reference in order to generate the references of the financial assets created by the split. It can only be entered if the Numbering for split field is set to: Add a numeric increment. |
Grid Generd assets
| This group box is managed through the setup of the Numbering for split field.
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| The description of the created financial asset automatically takes the value of the splitd asset. It can be modified. |
| Quantity allocated to the generated asset at the end of the splitting. |
| Percentage of the amount allocated to the asset coming from the splitting. |
| Amount allocated to the asset coming from the splitting.
This amount automatically calculated can still be modified as the total of the amounts of the generated assets remains inferior to the amount of the original asset before the split. |
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The first stageconsists in specifying the split method. It means defining whether the split takes place by distribution of the quantity, by distribution of an amount -of which it is necessary to specify the nature - or by distribution of the attached expenses, then by specifying the total number of assets expected at the end of the split (this quantity includes the asset at the origin of the split).
This type of split is authorized if the asset quantity is larger than or equal to 2. If this quantity is larger than 2, this type of split is only authorized if the quantity is expressed in a unit accepting decimal digits.
Special features: When the asset is linked to several expenses with at least one expense linked to a subsidized investment project, the split by distribution of the quantity is authorized only if the expense split has been requested (see the paragraph below Impact on expenses).
The number of assets to create must be indicated; the maximum number of resulting assets cannot exceed the original asset quantity.
The Distribute qty check box is automatically active and cannot be deactivated.
Quantities and Amounts assigned to the assets from the split
Special features: when the asset is linked to several expenses with at least one expense linked to a subsidized investment project, the split by distribution of the amount is authorized only if the expense split has been requested (see the paragraph Impact on expenses below).
The distribution can be carried out by choosing the CoA ex-tax receipt value (value by default), the IAS/IFRS ex-tax receipt value, the CoA balance sheet value, the IAS/IFRS balance sheet value, the CoA revaluated balance sheet value or the IAS/IFRS revaluated balance sheet value. This type of split is allowed only if the selected amount is greater than 0.
The number of assets to create must be indicated; the maximum number of resulting assets is limited to 999.
The Distribute quantity check box is activated by default when the quantity is superior to 1. It makes it possible to specify whether the quantity must be distributed between the assets generated at the end of the split. This flag can be deactivated; in this case, the original asset quantity will be equally transferred to each asset generated by the split.
The Distribute in %age check box is active. It authorizes, when activated, the modification of the distribution percentage on each asset coming from the split. Amounts are recalculated after modification to take into account the new distribution.
Quantities and Amounts assigned to the assets from the split:
This type of distribution is prohibited:
- If the asset is attached to a single expense,
- If the CoA value of the asset is different from the total of the values of the capitalized expenses with respect to the CoA follow-up,
- If the IFRS value of the asset is different from the total of the values of the capitalized expenses with respect to the IFRS follow-up.
The number of assets to be created is automatically determined as a function of the number of expenses, in such a way that the expense is attached to an asset (the main expense remains attached to the original asset). It can be modified but can only take the value 2 (the user must select the expense(s) to be linked to the generated asset in the Linked expenses tab; unchecked expenses remain attached to the original asset).
If the main expense is selected to be attached to a generated asset, it is the first of the unselected expenses in the list that will become the new main expense attached to the original asset.
The Distribute in %age is deactivated and cannot be accessed.
Quantities and Amounts assigned to the assets from the split:
The second stage is to set up the numbering mode to apply to the asset originating from the split. The following options are available:
Select Split in the Action panel to begin the process.
It loads:
For each asset, the information is entered as follows:
Reference: Depending on the setup carried out at the level of the Numbering for the split field, the reference can be entered automatically or must be entered.
Description: the description of each of the assets generated is automatically loaded with the description of the original asset. You can modify it.
Quantity: The quantity determined for each of the assets depends on the type of split. See detail above, at the level of the Setting up the split paragraph.
Amount: The amount type corresponds to that selected by the user as the basis of the split if the split has been carried out by distribution of an amount,or to the CoA Ex-tax receipt value in the company currency (or to the Ex-tax IAS/IFRS entry value if the ex-tax CoA entry value is equal to 0) if the split has been carried out by distribution of the quantity or by expenses.
- The amount calculated for each of the assets is a function of the split type. See the detail of the calculation above at the level of the paragraph Setting up the split.
This amount, compared with that of the original asset before the split, is used to determine a ratio used to calculate the distribution of the other asset amounts.
- The +/- sign for the Ex-tax amount for each of the lines must be identical to the sign of the Ex-tax amount of the asset to be split.
- An asset generated by a split may have a zero amount.
Rules linked to the fields of the type Amount:
- The VAT amounts - VAT collected for the asset, from its depreciation plans and its events - are distributed on the basis of the ratio obtained between the amounts of each of the generated assets and the amount of the original asset before the split (the amount taken into account for the ratio calculation corresponds, either to the CoA receipt value in company currency (or to the Ex-tax IAS/IFRS entry value if the Ex-tax CoA entry value is equal to 0) if the split is carried out by quantity or by expenses, or on the basis of an amount specified by the user if the split is carried out by the distribution of an amount).
- the Free fields of the type Amount are distributed if the setup of the Properties of the free fields allows it.
Rules linked to the status of the generated assets:
The status of these assets depends on that of the original asset:
Split of an asset with the status Autonomous
The assets from the split of an autonomous asset will have the Autonomous status and will have no link to the original asset.
Split of an asset with the status Principal
The asset from the split of a principal asset will have the Component status and will be attached to this principal asset.
Split of an asset with the Component status (or Component waiting attachment)
The assets coming from the split of an asset which status is Component (or Component waiting attachment), will have the same status and will be linked to the same principal asset, if the link to a principal asset exists.
Impact on the events
All events linked to an original asset are transferred to the generated assets. The amounts are split and recalculated on the same split bases as the asset.
In case of split of the linked expenses, the amounts of their associated events are split too.
Presentation
This tab presents the list of expenses attached to the asset to be split. It is used in the case of a split by the distribution of the expenses to select those expenses to be linked to the generated asset.
The table displays the re-evaluated balance sheet value of the original asset before and after split, for each relevant plan.
During the operation of the split by expenses, the system will automatically propose to split the asset in 4; the original asset attached to the main expense and the 3 assets attached to it, each attached to one of the three other expenses.
If the user does not wish to slip the asset into 4, the other alternative is to split it into 2. In this tab, the user can select the expenses to be attached to the generated asset; non selected expenses will remain linked to the original asset.
If the user wants to split the asset in 3, he/her must first split the asset in 2 by selecting the expenses to link to the generated asset so that at least 2 expenses remain attached to the original asset. It will then be necessary to split the original asset into 2 again.
The user still has the possibility to split the asset by quantity or amount while also requesting the split of expenses.
Fields
The following fields are present on this tab :
Grid Linked expenses
| This check box cannot be accessed when splitting an asset with physical elements. |
| This non-editable indicator specifies whether the expense is the principal expense of the source asset. |
| Reference of the expense linked to the asset to be split. |
| This field reminds the user of the line number of the expense. |
| Description of the expense linked to the asset to be split. |
| Quantity carried by the expense linked to the asset to be split. |
| Amount carried by the expense linked to the asset to be split. |
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Select OK to validate the chosen setup and to return to the original asset, displayed with its new values.
The assets from the split will not be created in the database until after the validation. They will appear in the left list after refreshing it using the F5 key your keyboard.
The asset which has been split, as well as assets coming from the split, can be identified in the Fixed asset management function, at the level of the Other info tab:
- The Splitcheck box is set to Yes for the split asset.
- Assets from the split have the value Entry origin: Split. They inherit the same group number as the split asset's (if there are successive splits, the group number of the original asset is kept). The list of assets generated from the slip can thus be accessed in the Assets of the group section of the Assets management function.
This button is used to split the asset by applying the entered parameters. The assets resulting from the split are displayed in the Generated assets table. |
This button is accessible onlyafter a split carried out by distribution of the quantity. |
In addition to the generic error messages, the following messages can appear during the entry :
The number of assets coming from the split must be greater than or equal to 2.
In this situation, you need to link at least one additional physical asset to the fixed asset. This allows the split of asset by physical asset.
This error linked to a defect in the database. If the problem continues, please contact support.